Top property management industry trends to watch out for in 2021

Top property management industry trends to watch out for in 2021

Watching out for market trends is a significant part of any business and permits you to remain on top of things as opposed to falling behind the competition. Understanding your business and your customers is key while deciding the focal point of your marketing technique. What do your customers hope to see in 2021?

Fortunately, rentals will probably stay popular. Despite the fact that recent college grads, individuals born somewhere in the range of 1981 and 1996, are developing into their home purchasing years, Financial problems lead many into renting rather than purchasing. With recent college grads remaining in rental units, and another generation continuing to come in, the rental market ought to stay solid and strong. Individuals of generation Z, born from 1997 ahead, will keep on entering the labor force and with set-up pay, they will be searching for rental units to call home. They are tech-savvy and will without a doubt keep on moving or shifting the rental market to suit their requirements and needs. Using RentCubo’s turnkey products can make it easy to start your own rental management marketplace.

What should your marketing strategy center around to consider these trends? Here are 6 property management marketing trends to observe in 2021. The most important thing to start a business is a supportive technology in these times whereas RentCubo rental management software would allow you and your respective team to work on the business aspect while the RentCubo team would do all the tough work and set it up for you, isn’t it amazing?

Inbound Marketing

On the off chance that your organization isn’t using inbound marketing, it needs to begin! Both recent college grads and generation Z constituents like a smart inbound marketing procedure. However, what is it, and in what manner can your business use it for your potential benefit? Inbound marketing starts when you post a video, an article, or an infographic. Individuals see what you have posted and ideally think that it’s convincing, educational, or charming. This causes individuals to feel a connection and they need to study your business. When that connection is set up individuals at that point decide to visit your site and get familiar with you. They need more data about your organization, give their contact information, and buy into your bulletin. A relationship is fashioned and they decide to turn into a customer. Inbound marketing can be an incredible asset to attract individuals.

Social Media Trends

The use of social media as a marketing instrument has been common for quite a while. It’s an amazing stage for sharing those recordings, posts, and infographics for your inbound marketing methodology. It works for customary publicizing efforts as well. Anyway only one out of every odd generation uses similar social media stages similarly. While Facebook was presumably the most rewarding as of late, trends show that Instagram is more well known among individuals of the best in class generation Z. Facebook is as yet a decent stage to put your marketing time and money into, however on the off chance that that is all your organization is using it very well, maybe an ideal opportunity to begin investigating other social media platforms. In 2021 plan a couple of campaigns on different stages and check how they perform.

Improved Customer Service

Trends show that tech-savvy customers avoid customary customer administration. They want to message as opposed to calling, email instead of composing and pay their rent carefully rather than by paper check. Twenty to thirty-year-olds just as individuals from Generation Z like to approach data on interest as opposed to calling and request it. Property management organizations can without much of a stretch to fulfill these developing customer requests by putting resources into devices that can smooth out and mechanize measures very easily. Records, reports, and customer data can be made promptly available through a portal. Taking into account that offering self-improvement choices will save employee time, the interest in technology will pay for itself. The interest in simplified customer services isn’t simply money spent on technology versus saved money on worker time. By not updating your abilities you hazard potential customers going somewhere else. Upgrade your frameworks and influence your organization’s best in class customer care service as a feature of your marketing technique.

Expanding Interest in Smart Homes

Trends show that recent college grads and individuals from Generation Z are probably going to keep putting resources into smart home technology. These devices can help save us time, make our lives more organized, complete tasks without our assistance or help, and they’re fun as well. Highlighting smart home capabilities as a component of your marketing effort can assist your organization with pulling in customers and position your business at the front of the opposition. Consider updating units with smart indoor regulators, lights, sources, light switches, appliances, installations, and security systems. Collective facilities can be updated with additional items, for example, smart speakers and free WiFi. Highlighting such redesigns in your commercials and as a component of your inbound marketing effort makes sure to attract the groups. Renters are getting progressively environmentally conscious and economical. Smart home technology can make it simpler to decrease consumption in this way that would even save cash and diminishing our negative effect on the climate. Updating facilities to include smart technology will permit you to market your organization to the ecologically conscious and use language, for example, “green”.

Expanding Demand for “Walkable” Cities

As individuals become more well being conscious and naturally mindful, they need to drive less and walk, cycle and rollerblade more. This has meant a developing interest for “walkable” urban communities with pleasantries close by. Property Management organizations would be smart to remember this when planning their promoting efforts like campaigns and while composing listings.

Investigate the neighborhoods around your organization’s properties and note amenities, for example, schools, shopping, parks, public venues, and diversion scenes. Pepper your marketing descriptions with catchphrases, for example, “near” and “within walking distance”. Make your properties more attractive to individuals who need to leave the vehicle in the garage the most. Property the executives marketing trends for 2021 need to consider an evolving segment. Twenty to thirty-year-olds are probably going to stay however a more noteworthy number of individuals from Generation Z will keep on entering the rental market. Understanding their necessities, preferences, and needs will keep on being a critical factor of flourishing and growing in the business. Right now is an ideal opportunity to put resources into technology that will make your organization all the more engaging to the up and coming generation of renters. Review and update your frameworks to take into consideration more prominent customer service adaptability. Put resources into technology inside your offices to make your units more attractive. Influence area and highlights to interest a more noteworthy market.

Retaining Qualified Staff

To succeed in occupant fulfillment as well as satisfaction and effective everyday activities, it is of prime significance to hire profoundly high qualified property management and support staff. Drawing in, attracting, and keeping top ability will stay a test in 2021, be that as it may. The multifamily business is an exceptionally serious, highly competitive, and rising area. The demand for skilled, educated staff is growing, but there is a labor shortage of eligible applicants entering the market. The requirement for all the more highly prepared and enthusiastic team members will start to be more apparent in 2021. Organizations that succeed in selecting top ability do as such by offering alluring pay packages, giving preparation and training, education, uphold, and constantly looking for better approaches to keep their employees cheerful. Employees’ gratefulness days, adaptable working hours, and downtime on holidays are only a couple of examples of alluring employee advantages.

Recollect and always remember that marketing is all about building connections. Use techniques, strategies, or even methods, for example, inbound marketing to grab the eye and arouse the curiosity of renters who are used to having technology readily available. Watch social media trends, investigate new stages, and see which yields the best outcomes. Be imaginative while connecting with customers. Go for rental management software like RentCubo providing unparalleled features that fulfill all your needs and requirements, that differentiate them from the others, and are worth it all. By what method will you market your business in 2021? Has your organization put resources into the correct technology to stay serious and competitive? Are there zones that you figure you could be improving?

If you have any further questions or inquiries, please feel free to reach us at

Why offering parking as a service is a must for business?

Why offering parking as a service is a must for business?

A fruitful business pulls in customers and keeps them returning. Everything about a business should focus on recurrent business. Regardless of having an extraordinary line-up of items and phenomenal assistance, only one out of every odd business accomplishes that objective. It’s because of one basic, yet genuinely basic issue: an absence of parking space.

Parking Business

One of the angles frequently disregarded by cafes, bistros, and numerous different businesses that depend on a consistent progression of customers is parking. To have a fruitful business, it is basic to discover an area that is furnished with enough parking to accommodate customers and workers.

Yet, the idea of parking doesn’t have to bring negative emotions in drivers, and it’s up to big business associations that deal with the parking cycle to change this. This change must start with a move in attitude. Pretty much every venture association that offers support will proclaim that giving their customers the best and most proficient experience conceivable is integral to their general mission.

The Solution

Business administrators can deal with their parking spaces by offering a valet parking administration. Basic parking space deficiencies can cause a lot of issues for businesses over the long haul. It’s imperative to augment the capability of your business by dealing with your parking spaces much the same as an eatery oversees seating for visitors.
This is especially evident with regard to customers with disabilities. For certain individuals, it is essentially impossible to utilize something besides valet parking.

Where to Begin?

The most ideal approach to figure out what the genuine parking necessities are for your business is to direct research on comparable businesses around your area. Decide the volume of traffic during top hours to have a reference on how much parking space your business would require. In the event that you reach the decision you have an absence of parking, investigate offering valet administration prior to looking for another area. A parking deficiency is a significant issue, however, it is something that can be stayed away from or cured by dealing with your parking parcel by offering valet administration.

Parking as a Service

Parking as a Service, the proper idea to address this test, follows as a Service model that was gotten from the product and distributed computing industry. Innovation developments, for example, the Internet of Things (IoT) have set the focal point of acquiring repeating income on selling services instead of simply an item. Parking supervisors must track with this line of reasoning, where it isn’t sufficient to just tell drivers the number of spaces is accessible in some random part. To really serve the customer, solid bearing to open spaces is basic.

In this packed world full of countless individuals around us, we regularly get disappointed and restless with all the traffic and sticks on the streets. This speaks to how much parking is important to let the urban areas work well. Doesn’t make a difference what place it is, parking space has become a need of great importance. Indeed it shouldn’t be the obligations of the public authority or individuals, the parking issue should be taken care of insightfully by all. For instance, the businesses should offer Parking as a Service to every one of their representatives and customers.

The Stress of Parking Space

Businesses must realize it is important what occurs inside an office, for instance, free food tests in the shopping center, happy with seating at the air terminal, cooling in a corporate structure, and so forth Thus, it doesn’t make a difference if a portion of the offices are essential or not, you should offer such administrations for a superior standing and running of your business. One of such offices is having a parking space that guarantees the customers and the workers to not stress over their vehicle when they’re in your office.

Any association should thoroughly consider the crate and should consider growing the limits of administration. It is normally not expressed straightforwardly, however, involvement in an association likewise incorporates the area and time taken to enter the zone. Indeed, even the endeavors an individual needs to make to discover parking close by and leaving the premises are likewise checked, so the problem-free outing should be your inclination. The best part about this sort of Smart Parking innovation utilized inside the Parking as a Service model is that it benefits the two sides of the activity. Drivers are fulfilled, while parking space administrators and chiefs experience a huge number of focal points, for example,

  1. Alerts for abuse or unpaid spaces, empowering snappier reaction
  2. Expanded income through the capacity to value as per inhabitants elements
  3. Visualization of parking information with exceptional bits of knowledge
  4. Ability to produce income from accomplices showed by means of omnidirectional LED signs introduced on light posts, on top of the parking direction data

Regardless of anything else, there aren’t numerous reasons why parking administrators shouldn’t organize a proficient parking answer for their association. Parking as a Service expands the genuine ethics of business pioneers hoping to satisfy the people that will go through cash at their office. Obviously, the primary spot to begin similarly as adjusting to this model is using insightful and progressed parking the executives’ arrangements that encourage an easy to understand, gainful experience for every one of those included.


Smart parking the board arrangement can be found wherever these days, yet you need to pick the best one. How a customer sees your business relies on everything even upon the basic segment of the parking. Accordingly, a business should never bargain with that and should zero in on adding a standout amongst other parking the executives’ framework in its space. For this, you have to follow the Parking as a Service module, as this suggests you need to offer it in the most ideal manner conceivable and not only for giving it.

If you have any further questions or concerns, please feel free to reach out to us at

Importance of Guest Satisfaction Surveys For Vacation Rental Property Owners

Importance of Guest Satisfaction Surveys For Vacation Rental Property Owners

Guest satisfaction surveys are utilized by entrepreneurs to check how the organization is seen by the supporters of the administration. Sorting out a survey is the initial phase in evaluating customer response to your administrations. Finishing by making required enhancements assists with guaranteeing your future development and achievement. You can set up a survey on your Hotel site, enlist a survey organization, or give your customers polls to return face to face or electronically. Visitor satisfaction in the friendliness business is critical. Cheerful hotel visitors are probably going to come back again and perhaps suggest the hotel.

The encounters that your visitors have are going to last far longer than their stay with you – which is the reason you have to organize the appraisal of their satisfaction. Even in the wake of investing so much energy, cash, and endeavors, associations experience a couple of customers sneaking away. Lately, it has become an essential apparatus for upgrading customer joy and dependability.

Ahh, excursion! Simply hearing the word invokes warm and fluffy sentiments of opportunity, remissness, and general satisfaction. At the point when we think about their next excursion, we anticipate a short time in our lives wherein everything works out as expected, permitting us to unwind and make the most of our extra time with our friends and family. As a get-away rental supplier, it’s dependent upon you to guarantee your visitors’ encounters satisfy their hopes – to say the very least. In any case, doing so isn’t as troublesome as it sounds.

Even the most faithful customers can leave you quickly

Customer devotion, as it’s been said, can’t be gotten, it should be procured. This is no advanced science, customers have an excessive number of decisions and your misfortune is another person’s benefit. A fantastic method to hold your customers is to ensure a customer satisfaction survey is conveyed and any issue identified with the equivalent ought to be quickly tended to.

It causes you to separate your hotel from others

As a customer in the event that you needed to buy a TV and you have done all your examination, gone through hours before the PC and made notes of the highlights you need in your TV lastly inferred that you need to purchase brand A. At that point you visit your companion and let them know energetically that you have limited brand A, abruptly your companion says, “Naah, brand B is better. I have utilized it and they have a superb customer administration.” Which brand do you figure you will wind up purchasing? The appropriate response is straight, brand B of course, the same goes for rental stays. Customer satisfaction is a separating factor that encourages your hotel to stand tall in the opposition.

Positive marking can be accomplished by great customer administration

The significance of customer satisfaction ought to never be questioned. It assumes a significant job while arranging the advertising technique of an association particularly with regards to marking. As referenced beforehand buyers these days have gone advanced, independent of their age. Web-based media is assuming a vital function in marking exercises. An unsatisfied customer is allowed to communicate his/her view on a medium that is available to a huge number of individuals. One negative survey or criticism can harm the brand. Henceforth it is critical to ensure that the remarks the shopper leaves are consistently certain. At a later stage, organizations can utilize positive remarks or inputs as examples of overcoming adversity or tributes to advance the brand.

Happy customers are bringing customers back

Fulfilled and faithful customers spread a positive verbal exchange as well as hold returning to the stay they like in spite of numerous decisions offered to them. Likewise, customer satisfaction shows in the income of an association. Customer’s feelings (good or negative) can influence the brand’s esteem.

Make customer experience closer to home

At the point when organizations understand the significance of customer satisfaction, they ensure each miserable customer is reached face to face. There are different business systems that organizations offer so as to change over a miserable customer into a glad one. Offering vouchers or markdown is a quick solution to fix the harm done. In any case, if the excursion rental property truly cares about their customers, they will routinely convey customer satisfaction surveys to the customers. For any association estimating customer satisfaction should be a propensity, impossible Measuring customer satisfaction ought to turn into your day by day propensity.

Know where to improve

A few proprietors may utilize customer satisfaction surveys after they experience a drop in appointment volume. It might be past the point where it is possible to charm back benefactors whenever they’ve gone, so survey your customers when business is acceptable. Ask how your costs contrast with your rivals. In the event that you get overpowering reactions that your stay is more costly, you’ll have an occasion to change valuing or producing techniques to be serious. On the off chance that you charge more since you have a predominant office, add that detail in your publicizing efforts. Surveys reveal an assortment of inadmissible regions, for example, inconsiderate laborers, late conveyance, and a site that is hard to explore. Making changes before your standing is discolored can lessen the negative effect on your remains.

Also, read this interesting article on the best attributes of AirBnB you ought to have in your vacation rental software.

Put yourself in your guest’s shoes

Start with this straightforward inquiry: If I was a visitor remaining here unexpectedly, what might I need to know? OK be pondering where to purchase goods, or go out to supper? OK need a guide with trekking trails or fishing docks plainly checked? Is there anything you’d be irritated with, either with the property itself or the territory around it? Surrendering visitors ahead about incredible activities (or things to look out for) in a visitor guide or email will begin their stay on the correct foot, and make them unquestionably all the more sympathetic if inconveniences crop up.

If you have doubts or any further questions, please feel free to reach out to us at

Airbnb V/S Vrbo, which is better?

Airbnb V/S Vrbo, which is better?

Airbnb and Vrbo are the two most well known get-away rental stages among visitors and property administrators. In any case, with regards to posting your momentary rental, you may end up lost between two alternatives. Peruse on to discover which of these two sites is more qualified for your business.

Airbnb and Vrbo are two get-away rental locales that have increased huge ubiquity among explorers and landowners. Nonetheless, while thinking about where to list your property, you may ponder which of these two alternatives will yield better outcomes for your transient rental business. To enable you to choose, we’ve analyzed Airbnb and Vrbo and investigated their key highlights, contrasts, aces, and cons. Peruse on to discover which of these two locales would be a more intelligent decision for your business.

Airbnb versus Vrbo Overview

From the start, Airbnb and Vrbo share a ton practically speaking and offer numerous comparative highlights to hosts and visitors. The two of them were planned as an option in contrast to inns for visitor convenience. Airbnb was established in 2008 and now gloats more than 7 million postings in excess of 220 nations. Vrbo (initially known as Vacation Rental by Owner) was established in 1995 and now is claimed by the Expedia Group. There are more than 2 million postings on Vrbo accessible in 190 nations. Notwithstanding, Airbnb has immediately stood apart as a stage that offers more special encounters for visitors when contrasted with other excursion rental locales. While Airbnb flaunts more postings and offers types of assistance in a higher number of nations, posting your excursion investment property on Vrbo can give you additional presentation. When recorded on Vrbo, your property will naturally show up on HomeAway and different destinations inside the Vrbo/HomeAway family.

Sorts of Properties Listed

Another conspicuous contrast between Airbnb and Vrbo lies in the property types that can be recorded on the stages. Airbnb permits hosts and property administrators to list different kinds of properties beginning from lodges and minimalistic homes to extravagance estates and strongholds. Then again, Vrbo offers more conventional facilities. As Vrbo is more about family stays, it acknowledges just whole properties and doesn’t permit publicizing shared spaces of any sort. Despite the fact that the two destinations give transient rental facilities, Vrbo is more appropriate for longer stays and Airbnb is an incredible alternative for those searching for shorter outings.

Airbnb Cancelation Policy

Airbnb offers three principal kinds of cancelation strategies, which are adaptable, moderate, and severe. There are likewise three extra situation strategies, including overly exacting (30 days), excessively severe (60 days), and long haul. The adaptable strategy is certainly a most loved alternative among visitors. As indicated by this strategy, a visitor can drop a booking 24 hours before registration and get a full discount. Visitors will in general pick postings with the Flexible approach all the more frequently on the grounds that they realize they will have the option to drop a booking. It is tied in with making the entire cycle of booking simple and peaceful. This is the reason deciding on the adaptable cancelation strategy as a rule prompts a higher number of appointments and knocks up your inhabitant’s rate. The disadvantage of this strategy may be a potential loss of benefit if a host neglects to discover a substitution visitor.

Vrbo Cancelation Policy

Vrbo offers five kinds of cancelation arrangements that hosts can set for their postings (loose, moderate, firm, severe, and no discount). Vrbo’s casual arrangement permits visitors to drop a booking no later than 14 days before registration to get a full discount. Concerning the no discount strategy, visitors are not qualified for any discounts under any conditions or time span.

Here is the way Airbnb and Vrbo stack up as far as traffic and crowd:

Airbnb Guest Profile

Airbnb pulls in individuals of a more youthful age who are looking for more reasonable get-away rentals. It additionally charms swashbucklers who are needing for new encounters. Indeed, notwithstanding momentary rentals, visitors can book a remarkable encounter utilizing Airbnb Experiences. Airbnb will in general draw in individuals keen on momentary remains in city objections. It additionally takes into account business explorers who are searching for advantageous facilities finished with the fundamental offices in metropolitan zones.

Vrbo Guest Profile

Voyagers who need to book remains in conventional excursion objections rush to locales like Vrbo and HomeAway in light of the fact that they are known for their enormous inventories of properties in vacationer locations. As a rule, Vrbo is focused on families and more seasoned crowds who are happy to pay for full-space rentals. On the off chance that your property is kid-accommodating and can oblige enormous families and gatherings, at that point setting a posting on Vrbo will be a keen move for your business.

Airbnb Reviews

Airbnb encourages survey culture and urges visitors to leave audits after their remains. A visitor and a host have 14 days to compose a survey. Airbnb surveys framework depends on the five-star rating and prompts visitors to rate the precision of the posting portrayal, neatness, correspondence, area, registration, and incentive for cash. On the off chance that a visitor has certain worries with respect to an Airbnb, they can channel facilities by surveys to locate the most ideal choice to coordinate their desires before making a booking.

Vrbo Reviews

A visitor or a host has as long as one year from the date of a stay to leave an audit. Notwithstanding, when a survey has been put together by one of the gatherings, the other party has 14 days to share their audit consequently. Visitors can rate their stays utilizing a five-star rating framework and present their audits to support different explorers. The primary contrast from Airbnb is that hosts’ reactions to audits from visitors are shown inside the survey area. It proves to be useful for visitors to see the entire picture and get more knowledge into other visitors’ impressions before reserving a spot.


Airbnb and Vrbo are rental platforms preferred by most rental property owners and property managers. Hope the comparison gave you more insight into how both platforms function. If you have any further inquiries, please feel free to reach us at

Now’s the Time for Renting out Your Fitness Equipment

Now’s the Time for Renting out Your Fitness Equipment

Over the last decade, gym membership has grown exponentially. As per a survey report, there were around 45 million US gym memberships in the year 2019. As people have become more health-conscious, the fitness industry has become quite a significant part of our lives. But the COVID-19 pandemic has led to the temporary closure of many fitness studios and gyms. 

Gyms have been severely affected during this pandemic. The close-down of gyms to prevent the spread of Coronavirus has led to a huge financial loss on Gym owners.

Gym Owners can rent out their equipment 

People are stuck at home, and the gym equipment is stuck at the gym. As gyms and fitness centers are the places where physical contacts are difficult to avoid, keeping the equipment sanitized all the time is another big challenge. So studio or gym owners can rent out the equipment to their clients, who need this equipment for their daily workout. It could be difficult for any individual to buy expensive equipment that they were using in the gym, but renting equipment can solve this issue.

To safeguard the fitness industry, equipment renting is a good option. The gym owner can benefit by renting out their equipment to earn revenue and help their regular clients do their workout at their own homes. Meanwhile, they can continue to keep an active membership with the clients.

A suggested business model involving rental software benefits

Gym owners can manage a gym equipment rental business through gym rental management software. They can list the equipment and pricing for their clients to view. Clients or regular users of the equipment can view the listing based on their location and can select the equipment they require to hire. The gym owners, once they receive the requests placed by the clients, can then review and approve them. After the approval, they can request for the rental payment amount; and the safety refundable deposit. While placing the renting requests, they can also provide the option of choosing self-pick or doorstep delivery. 

The online gym equipment rental marketplace not only can generate the rent price for the owner, but it will also open other channels of earning money. There is no commission money involved as the gym owner is directly interacting with clients, which generates maximum profit from each transaction. By online advertising, income can be generated by the advertiser on a view or click basis.

The owner can also create a set of subscription plans with benefits like free delivery, fixed discount, etc. to attract clients. Gyms can rent out as many equipments that were used by its clients like a resistance band, treadmill, dumbbells, bikes for cycling, and rowing machines. Who so ever chooses any equipment can hire it for a weekly or fixed-term basis.

Develop a website to create awareness

Develop a website to promote and be visible to people that you’re putting your gym equipment on rent. The website can create visibility over the internet and create awareness. The basic features the website should contain are:

  • The homepage should be enticing to target your audience with a beautiful banner and offers.
  • A rental page for gym equipment
  • Product page with detail description of equipment with equipment high-quality image and renting price
  • Booking form for equipment


The demand for gym equipment is increasing due to the present Coronavirus situation, which has made stay-in-home a part of our lives. Setting up a gym and fitness equipment marketplace can be a great way to cater to the growing demand of your customers. You can reach out to the website building company or any freelance website builder who can understand the market need and give you the right platform to rent out your gym equipment.

In this pandemic situation, everyone learned the importance of staying fit; and renting fitness equipment could be a unique and good solution to this. Also, make sure that you are getting out the word that you are renting your gym equipment through social media, Whatsapp marketing, and also by sending out emails to your existing clients.

If you would like to know about developing a rental software or if you have any inquiries, please feel free to reach out to us at

How to manage meeting room bookings more efficiently?

How to manage meeting room bookings more efficiently?

In the present world, the work environment is characterized by any organization that is at a fast pace and has a large amount of exchangeable information. According to a researched study, an average employee is spending time in about 50 meetings per month on an average basis. No wonder that meeting rooms are completely booked up, and generally, an organization needs to have pre-bookings. 

Managing Meeting Rooms

Fortunately, there are many ways in which we can improve our meetings. Besides measures like setting a clear agenda and preparing the participants, a meeting room booking system could add significant value to the meeting culture of your organization. Meeting rooms are not only valuable but play a very crucial role in any organization. A gathering point for employees and taking crucial decisions, presentations all this offers additional revenue opportunities. 

The reason why meeting room booking system can offer commercial and operational benefits in the following ways:

Reducing admin and paperwork

Traditional meeting room booking requires lots of manual admin work, like filling forms, timetable of a meeting room, and facilities involved. But allowing the booking of meeting rooms online takes away all this tedious work of long-winded booking forms and manual management of diaries. 

With the ultimate advanced system that captures all the essentials from room layout to the number of people and also at the same time caters all equipment necessary. An automated booking process can be time-saving and will improve your efficiency and productivity within the workplace.

Hassle of spontaneous meetings

In many organizations, they have different ways of booking a meeting room, which is pre-scheduled generally 2-3 days ahead of the time. But the problem arises when it comes to spontaneous meetings. If you come across an empty meeting space and accommodate yourself and start the conversation and suddenly, a colleague knocks on the door, telling the room is booked for some client meeting. There begins the search for another room. 

The solution to this problem is a meeting room booking system. You can visualize the digital room calendar, and you can spontaneously book the room if required, by simply placing the query in the booking system and check the availability of meeting rooms of a particular size.

Room availability

Many times it happens that you require a meeting room, but it’s occupied. Also, in big organizations where they have quite a few meeting rooms, it goes unnoticed that they have unoccupied meeting rooms. People may be looking for a meeting room completely unaware, which meeting room is empty and that they can utilize for a meeting. So room availability could be a big issue as it may end up lowering productivity in an organization or delayed decision taking can also affect the overall performance of employees.

So the meeting room system can easily tell you about the available rooms for meetings and also about how many people can be accommodated and other such important information which a person requires when they are preparing for some exclusive meeting with clients. The system will give you a view of the utilization rate, no-show rate, meeting lengths, and the number of participants, etc.

Reservation System

A centralized reservation system operating in real-time will actually help the organization of the important meetings that directly affect important decision-making processes, affecting the productivity level and the revenue too. Some common features that the meeting booking system includes are:

  • Real-time availability 
  • Showing next availability metrics
  • Multiple reservation resources can be involved
  • Email confirmation, cancelation, and occupying when meeting rescheduled
  • Integration with facilities involved
  • Based on the number of occupants in the meeting room, booking can be done accordingly
  • Digital display outside each meeting room can improve the management of meetings drastically
  • The digital display also can help in planning the next meeting accordingly

Whether the booking is scheduled through phone, in-person, or emails, the information is fed into the central system and captured in real-time. It also removes the risk of double-booking. Hence you will always have updated information on the availability of meeting rooms.


The meeting room can be accessed at any time, 24/7. From a commercial point of view, your facility is available for booking proficiently, increasing productivity as no meeting is kept waiting. Your rooms and facility can offer a genuine revenue-generating opportunity for the organization. The meeting room booking system makes it easier to find what is required and when required, and further, checkout can be swiftly done, without any hassle.  If you’re looking for a Meeting Room Booking System, please feel free to reach out to us at or connect with us via WhatsApp.