How to manage meeting room bookings more efficiently?

How to manage meeting room bookings more efficiently?

In the present world, the work environment is characterized by any organization that is at a fast pace and has a large amount of exchangeable information. According to a researched study, an average employee is spending time in about 50 meetings per month on an average basis. No wonder that meeting rooms are completely booked up, and generally, an organization needs to have pre-bookings. 

Managing Meeting Rooms

Fortunately, there are many ways in which we can improve our meetings. Besides measures like setting a clear agenda and preparing the participants, a meeting room booking system could add significant value to the meeting culture of your organization. Meeting rooms are not only valuable but play a very crucial role in any organization. A gathering point for employees and taking crucial decisions, presentations all this offers additional revenue opportunities. 

The reason why meeting room booking system can offer commercial and operational benefits in the following ways:

Reducing admin and paperwork

Traditional meeting room booking requires lots of manual admin work, like filling forms, timetable of a meeting room, and facilities involved. But allowing the booking of meeting rooms online takes away all this tedious work of long-winded booking forms and manual management of diaries. 

With the ultimate advanced system that captures all the essentials from room layout to the number of people and also at the same time caters all equipment necessary. An automated booking process can be time-saving and will improve your efficiency and productivity within the workplace.

Hassle of spontaneous meetings

In many organizations, they have different ways of booking a meeting room, which is pre-scheduled generally 2-3 days ahead of the time. But the problem arises when it comes to spontaneous meetings. If you come across an empty meeting space and accommodate yourself and start the conversation and suddenly, a colleague knocks on the door, telling the room is booked for some client meeting. There begins the search for another room. 

The solution to this problem is a meeting room booking system. You can visualize the digital room calendar, and you can spontaneously book the room if required, by simply placing the query in the booking system and check the availability of meeting rooms of a particular size.

Room availability

Many times it happens that you require a meeting room, but it’s occupied. Also, in big organizations where they have quite a few meeting rooms, it goes unnoticed that they have unoccupied meeting rooms. People may be looking for a meeting room completely unaware, which meeting room is empty and that they can utilize for a meeting. So room availability could be a big issue as it may end up lowering productivity in an organization or delayed decision taking can also affect the overall performance of employees.

So the meeting room system can easily tell you about the available rooms for meetings and also about how many people can be accommodated and other such important information which a person requires when they are preparing for some exclusive meeting with clients. The system will give you a view of the utilization rate, no-show rate, meeting lengths, and the number of participants, etc.

Reservation System

A centralized reservation system operating in real-time will actually help the organization of the important meetings that directly affect important decision-making processes, affecting the productivity level and the revenue too. Some common features that the meeting booking system includes are:

  • Real-time availability 
  • Showing next availability metrics
  • Multiple reservation resources can be involved
  • Email confirmation, cancelation, and occupying when meeting rescheduled
  • Integration with facilities involved
  • Based on the number of occupants in the meeting room, booking can be done accordingly
  • Digital display outside each meeting room can improve the management of meetings drastically
  • The digital display also can help in planning the next meeting accordingly

Whether the booking is scheduled through phone, in-person, or emails, the information is fed into the central system and captured in real-time. It also removes the risk of double-booking. Hence you will always have updated information on the availability of meeting rooms.

Conclusion

The meeting room can be accessed at any time, 24/7. From a commercial point of view, your facility is available for booking proficiently, increasing productivity as no meeting is kept waiting. Your rooms and facility can offer a genuine revenue-generating opportunity for the organization. The meeting room booking system makes it easier to find what is required and when required, and further, checkout can be swiftly done, without any hassle.  If you’re looking for a Meeting Room Booking System, please feel free to reach out to us at contact@rentcubo.com or connect with us via WhatsApp.

Have a Spare Office Space to Rent Out?

Have a Spare Office Space to Rent Out?

In this commercially advancing world, office space is one of the most important sought-after properties. Companies that have vacant spaces can consider giving it out for rent.

Underutilized Office Spaces?

Some offices may have big conference rooms, small meeting rooms, or even vacant cabins that are not being utilized up to their capacity. These underutilized spaces can add to your income. You can list these spaces online for rent, and voilà! You will find people reaching out to you.

If you add amenities like printer, fax, whiteboard, or a projector along with office space, you will find the demand for your underutilized space going up, and you will start earning a good income out of it.      

Consider Renting it Out? 

Are you still wondering whether you can rent out your extra space in the office? Currently, ShareDesk is a key contributor to the sharing economy. They provide shared workspaces by renting it to freelancers.  

Some well-known companies like; Airbnb and Roomorama have proven this idea of short-term renting of residential places. Thus, this idea can work well for commercial spaces as well.  

Don’t believe? Let’s look at some reasons to rent out your extra office space.

You can work with new folks

Co-working is a trend now as this community brings companies and freelancers under one roof. As a result, co-working software is becoming a trend. This will result in professional connections and interactions.  

For example, if an advertising agency rents their free space to a design agency, then it will benefit both the agencies in their growth.  

Thus, if you have a spare space in your office, then rent it out to the people who are running a business that you want to associate.  

Extra Income

Renting out your spare office space can help you earn extra money. You can earn tens of thousands every month as per the location and size of the spare room.

Now, you may consider it a stressful job as you may need the help of a broker. However, now you can do this without the help of a broker as well. You can list your space digitally via Rentcubo’s rental management software, which is more flexible and hassle-free to use.

Make a community of individuals with a similar mindset

If you have vacant space in your office and want to rent it out, then consider people who are of a similar community. For example, if your office space is in a location, which is famous for startups, then consider choosing startup businesses as tenants.

Network Opportunities

As there is an increase in professionals working as freelancers, there is a growing need for co-working spaces. Shared office spaces can conveniently meet the needs of such professionals who are working on projects. A shared office opens up opportunities for most professionals to be creative and interact with people from different fields. They can meet people from their background or even competitors. It helps them in getting a broader view of how things are changing in the market and adapt to these changes quickly.  

Rental Booking Software

Some businessmen have to travel a lot with regards to their work. The schedules of these businessmen are generally busy with meetings and catching up with work. However, they wouldn’t prefer to conduct the meeting in a hotel lobby or chat with clients in their room. They would prefer to conduct their meetings in an office-like environment with access to a printer, whiteboard, and other such amenities.    

Rented Office Space as Solution 

Now, in this situation, they would want to know if there is a rented office space available for a few hours or days. A rented spare office is quite an advantage for a businessman who is on a visit for a few days. An office-like environment would give access to amenities like fax or printer. He would also want to inquire in advance if he would get access to such amenities before making a booking.  

Rental Booking software

So the rental booking software can make things more pleasant. The software would allow the booking of the office space and also select the amenities that are required. For instance, a desk with two chairs, a printer, and a whiteboard is your requirement. The software or App would allow selecting the required office amenities and also provide payment options. Once you make the selection and make the payment, you are good to go.  

Thus rental booking software can be quite helpful in booking spare office spaces or for you to share office space with someone in need.

Conclusion

I hope now you have got a clear idea of how renting your spare office space can benefit you and how rental booking software can help you with this.

However, if you still have any inquiries regarding the same, please feel free to reach out to us.

What Are The Benefits Of Using Boat Rental Software For Your Business?

What Are The Benefits Of Using Boat Rental Software For Your Business?

As of now, many are looking forward to becoming successful entrepreneurs all over the world. In today’s world, launching a business and reaching the targeted audience is not a complex task. This is easily possible with the help of several latest technologies.  

When it comes to businesses, most of the business persons want to attain profit without any investment. However, many of you may doubt whether it’s possible or not. Right? Well, it is possible through rental boat services.

In the field of rental services, several established firms are there. This business is a clear example of attaining great profit without investments. Thus, in this article, we are discussing the boat rental business and the benefits of using boat rental software in it.  

First of all,

Why Boat Rental Software is Necessary for Business?

The boat rental business is one of the profitable business as it has a high demand. You can rent varied types of boats. Not only this, but also can hire out your boats to tourists, fishermen, and people who are in search of these services.  

Next,

Benefits of Using Boat Rental Software

Reduces Workload

With a boat rental management software, you can auto ensure that the bookings are possible only when you have availability. Moreover, you can also ensure that you are receiving all the necessary information about the guests. This will help you save the time you require for asking information.  

The software also allows you to send an automated email to the customer as a booking confirmation.

Management

Having the best boat rental management software can help you manage your boats listed. Along with this, it also helps you in managing the details of the trip and users as well.

The robust data system collects, categorizes, and securely stores it.

Connectivity

Attaining the best and quality service is easy with the help of a boat rental software. With this software, you can connect the borrowers and boat owners easily and quickly.

24/7 Working

If you need the boat service, you can book the boat for rent anytime by contacting the boat rental service providers. It is because online rental services can work 24/7. This, in turn, will increase your sales.

As per the studies, having a boat rental reservation system for 24/7 drastically boosts the number of reservations.

No Manual Workload

Boat rental management software lessens the workload and enhances customer experience. With this platform, you can ensure that all the bookings are synchronized. Not only this but also can make sure that the availability of the service is updated.  

Fast Payment

When it comes to payments, most of the people prefer fast transactions. Similarly, while hiring rental services, payments are made during the time of booking. Thus, for great customer services, the payment should be quick.

Conclusion

We hope now you have understood the benefits of using boat rental software and how it will benefit the boat rental business. This software enhances the entire boat rental system, which in turn helps the service providers in taking their boat rental business to the next level.

Additionally, if you need any more information, feel free to reach us.

Tips to Manage your Vacation Rentals Remotely during the Pandemic

Tips to Manage your Vacation Rentals Remotely during the Pandemic

Managing your vacation rentals or any business remotely has become the need of the hour. Today the entire world is affected badly by the pandemic named Covid-19. Everything has changed due to this pandemic. This pandemic has affected several people, as well as business worse.

This scenario has made people getting adapted to a virtual living style. Not only just people but also the businesses are adopting the virtual side.   

Managing Vacation Rental Home

Though there are many businesses, here we’re focusing on vacation rental homes. Many vacation rental homeowners are facing difficulty in managing their rental businesses remotely. In this scenario, keeping your home booked is quite difficult as flights and trains are canceled, and borders are closed.

However, every business is slowly coming back to their routine schedules. When it comes to managing rentals, vacation rental owners can use the vacation rental management software. With this software, the owners can manage the vacation rental home remotely.

Now, here we’re explaining certain tips including, rental software that can manage the vacation rental business remotely.  

Have a look.

Prepare a plan

In today’s world, you must be prepared for difficult situations. Having a lockdown plan will help you to act quickly as per the situations. Know your priorities and make a list of it so that you don’t have to get worried in the middle of any situation.

Now, in this pandemic situation, you’ve to decide on the structure of your remote team. Not only this but also have to select the best decision-makers. Having the best decision-makers will help you to work out your plan easily when you’re working remotely.  

Automation

As of now, the technology has developed a lot, and as a result, most of the things have become automated. The automation system can help the rental owners as well in managing their business.  

If you’re a rental homeowner, installing the home automation systems can be quite helpful. With this, you can control several home appliances like AC, smart lighting, and much more. It will help you in reassuring that all the lights and other essential things are switched off after the guests leave home. With this, you can save unnecessary electricity, as well as heating bills.  

Rental Management Software

When it comes to managing a property remotely, it’s quite a difficult task. However, with the rental management software, you can control your property even if you are far away from it.

Having a rental management software can prove to be an asset for you to manage your rental business in this pandemic. Not only this but also can make use of tools for parking management. When it comes to parking, you can use parking management software.

Security

The security of your home is very important when managing the property remotely. When it comes to the security of your home, there are certain things that you can use. This includes surveillance cameras, burglar alarms, and motion sensors.  

You can connect these systems to your PC or mobile. As a result, you will get the notifications instantly if the alarm is triggered. When you get the notification, you can check the cameras live.

However, you have to inform your guests about the cameras in advance.

Get a Trustworthy Housekeeper

Managing your vacation rental home remotely is quite a difficult task. It’s because you’re the one who is responsible for arranging the home before your guests arrive.  

When it comes to managing the home, many homeowners said that they hire the perfect cleaning company. Seeking help from a great maid service is an asset for every homeowner who wants to manage their rentals remotely.

Respond to Your Guests Quickly and Accurately

Being online is one of the most important things for every rental homeowner. You must respond quickly to the inquiries of your guests so that you can meet all their requirements when they are staying at your rental home property.

When it comes to dealing with booking requests, you must be aware of the time zones of your guests. It’s because there are situations when your guests call you at the time when you’re not awake.

If you want, you can make the booking process easy for customers by enabling them to do “instant book”.

Marketing

Marketing is very important if you’re managing the property from a far distance. However, this is not a big deal, as there are many marketing techniques. You can market your business by listing on OTAs, email campaigns, promoting your business via social media, having a website, etc.

Final Words

Managing your vacation rentals remotely may be quite a difficult task at the start. However, if you follow the above-mentioned tips, then you can perform the process quickly without any hassle.  With this trending tools and technologies, managing vacation rentals remotely can be an easy process. Moreover, upgrading the necessary tools will make your rental home more safe and elegant.

Why RentCar is the most wanted car rental software?

Why RentCar is the most wanted car rental software?

Traffic congestion is something that each and every one of us despises. The primary culprit is again the US. With an increased number of cars on the road, average travel time increases many folds, thereby increasing the cost of maintenance. One of the effective ways to tackle this problem is the car rental platform. One may ask- how? Most of us do not use our cars on a daily basis. For such scenarios, we can rent a car if and when required. Other than monetary benefits, it also gives us peace of mind by not needing to worry about the maintenance of owning a car.

Renting a car usually involves renting a car from a car rental company by answering a few questions related to one’s needs and budget. One of the main factors that are considered is when one needs the car and for how long. Based on the budget and availability of cars, one can select a car of their liking. A background check is then done on the driving history and insurance for safety measures.

The Car rental system will have a booking volume that includes- travels booked by the users from selected regions or even independent departure and arrival of travelers. This will take into account time-based rentals from professional car rental services. The sharing of resources in modern times is seen as the way forward for many industries. From office space to transport, this is seen as the most efficient way forward in utilizing the limited resources available.

Digitization is the key mantra for industries of today. Everybody is moving swiftly to digitize their businesses. Car rental business software is the best B2B (Business to Business) software to rent cars.

Revenue in this particular sector is shown to have a steady growth of 3.6% annually which
amounts to US $94,764m in 2020 alone.

  • The average revenue per user (ARPU) currently amounts to the US $199.51.
  • The United States of America generates the most revenue in terms of global comparison.
  • By 2024, the number of users is expected to amount to 568.5m.

But there are some disadvantages to car rentals. Some of them are as below:

  • The car can’t leave the country borders.
  • While returning the car, you must return to the same place from which the car was picked. Otherwise, there may be a penalty levied for changing the place of delivery.
  • Condition of the car to be the same as when availed. Else a penalty will be charged.

RentCAR is the best car rental software in the market, we provide a customizable Car rental script which is not only built with the latest technologies but is also easily scalable to concur the market space. The process of handling fees and the selection of cars becomes that much simpler. The success of a car rental business software lies in the ease of use of the website for customers. RentCAR is exactly that, giving a great sense of customization and scalability where the renter can choose a car that best fits their needs and budget.

Managing a booming business is always a tough ask. Digitization of the same is that much tougher. With RentCAR, we get car rental management software which is a one-stop shopping cart for all car rental needs. With RentCAR, one can expect safe and secure transactions that are customizable. We provide a user-centric and friendly interface that makes the process of renting a car smoothly. RentCAR has a plethora of collections of economical cars that fit the budget to a tee.

Why is RentCAR the best car rental software? Below are some of the advantages we provide:

  • Multiple and dynamic pricing :
    We offer a variety of pricing packages for cars with the option of self-drive, thus making your car rental business unique. There is also an option to apply prices dynamically if the drive extends beyond the package using the car rental script.
  • Record management:
    It is mandatory for the renter to manage all the related documents on the platform before they onboard.
  • Navigation, tracking, and overtime policies:
    With the help of Google maps integration, the navigation and tracking are real-time keeping everyone involved in the loop about the whereabouts. And as mentioned earlier dynamic pricing is a custom policy that could be created to implement overtime policy.
  • Reviews:
    Like all successful businesses, RentCAR takes customer reviews earnestly as a barometer to improve the services we provide. It also gives the customer a sense of their peer’s adventure with us.
What are the major benefits of using self-storage management software?

What are the major benefits of using self-storage management software?

As the self-storage business is unique with tasks and reporting unlike other businesses, the management software for self-storage must be designed to meet a brand’s specific needs. After investing both time and money into the development of self-storage business owners are faced with the difficulty of managing manual tasks while running their business. But too often, they rush into choosing any management software without analyzing whether it fits their needs or not. Due to the unique nature of a self-storage model, it is important to determine which program best suits your requirements today and tomorrow.

What is a self-storage management software?

Self-storage management software is a solution that provides the ability to manage self-storage units on the basis of facility size, budget, and operational requirements to meet business goals. Whether you own a small self-storage business or a well-established one, self-storage management software helps you in managing your storage facilities in a quick, methodological and professional manner.

Simply put, self-storage management software is a system that enables storage space owners to manage their storage units remotely and have all the key pieces of information available and accessible at all times. You can easily access the data on available storage spaces, booking, payment processing, etc.

This helps you save your valuable effort and time, control your workflow, and help you focus on other aspects of business more intensively. Alternatively, there are white label self-storage management solutions that help you to create a full-fledged website to develop your self-storage platform.

Benefits of self-storage management software

The advancements in modern technology have brought in significant changes in the ways we do self-storage business. The use of self-storage management is one of them, which helps businesses to have better control, enjoy improved efficiency and high productivity, and eventually deliver better customer experiences. The benefits of this amazing software solution don’t end there. Here are some of the benefits of self-storage management software for your self-storage business.

Convenience

The most significant benefit of using self-storage software is the incredible convenience it offers. This holds true especially if you are using a cloud-based self-storage system. This facilitates your business to access the data from anywhere when you have Internet capability.

You could be traveling at work or stuck at home, and still have access to all your booking information and billing reports. The self-storage managing software also allows you to have a degree of control over the business operations to make sure everything is running smoothly. This expedites your response to issues and allows you to enjoy greater control to set things in order.

Self-storage unit management

The fundamental function of self-storage management software is to allow businesses to manage move-ins and move-outs of self-storage units, keep a database of user information, and allow you to review the payment status of customers. Good software also comes with a

A user-friendly dashboard that gives you a quick view of the availability of spaces, occupancy, revenue generated, and other key metrics relevant to your business success.

Website design

Some self-storage management solution comes with web design features are an ideal option if you have no web presence and want to set your own self-storage platform. This comes with several advantages like seamless integrations between your online booking, inventory control, and other management systems.

User-friendly system

Self-storage management software offers a simple and user-friendly system to manage your business effortlessly. With user-friendly software, your team need not spend a lot of time to familiarize with the software system. Higher-end solution providers offer better customer support which allows enjoying the constant support and guidance in case you need any help after installation. Most software is PC and Mac compatible, allowing you to access the software from literally any computer system you use.

Inventory control

One of the primary benefits of software for self-storage business is to keep track of which storage spaces at your facility are available for rentals in real-time. Some software systems also give you a visual picture of available and occupied storage units through a custom storage facility map.

Process and collect online payment

The ability to process and collect payments online is a game-changer for self-storage space businesses. In this digital age, customers prefer to enjoy the ability to book and pay for self-storage units online.

If a customer comes to your self-storage website through an online search, the ability for them to book and pay for a storage unit online will impress them which will benefit your business in turn. Otherwise, most probably, they will continue their search to book your competitor’s services that allow them to pay online.

Recurring billing

Unlike the standard account management software, self-storage management software allows business owners to apply recurring billing. At any point while using your services, your customers can get a detailed report on payment details which all customers will appreciate.

As billing is made in advance for self-storage businesses, regular accounting software cannot offer complete payment information. This is where self-software management software becomes significant.

Efficient customer relationship management

Self-storage management software offers an automated way to proactively communicate with your existing customers and prospects. The software would feature many built-in trigger events to activate a customer relationship management process that you can configure. It also handles lead management allowing to automatically follow up and send notifications to respective customers. Altogether, self-storage management software is not just a customer relationship management tool, but a go-to multi-purpose tool to run your business efficiently.

Security integrations

The success of self-storage businesses lies in the security integrations it provides as security systems being the most important aspect of any self-storage facility. With self-storage management software, you retain the ability to lock out non-paying customers and customers who are not adhering to the policies which help to keep your self-storage facility more safe and secure.

The software is industry-specific

From the surface, renting self-storage units appears to be simple. However, in reality, it’s not.  It involves a complex set of business operations that needs careful execution. For the same reason, your self-storage software is industry-specific to deal with customers according to the specific industry. Each industry needs a specific self-storage management software system to compliment the business the best way.

Don’t have to worry about updates and backups

With a self-storage management software system, you need not worry about software updates and backups. You need not download or install anything. The management software will always be live and up-to-date. As the software can be updated so easily, any problem can be easily fixed, tested, and updated quickly. Finally, you never have to worry about backing up data and the software will do all these tasks on its own so that you can focus on other business activities.

Customer support

One of the most important factors while choosing any software is the customer support you receive. Self-storage management software programs that are web-based are more easily supported when compared to web-enabled software programs. The reason being, the solution providers can access the essential data along with the user, see exactly what they see and often fix the problems quickly. When picking a self-storage software system, make sure fee support is integrated into the package as well.

Things to consider when purchasing self-storage management software for your self-storage business

Choosing to invest in a self-storage management software system for your storage business is the most significant decision that drives your business growth. To make sure you are making the right decision, here are some of the key things to consider when buying self-storage management software.

Buy the software at the right time

When buying self-storage management software for their business, most brands make the mistake of being late with the software purchase. Many think that they can manage the business operations manually, only to realize later that it is hectic.

It is important to choose the software at least sometime before you officially enter the storage business. This is important as the software must be customized according to your unique business requirements. Having enough time to consider all the necessary features and customizations and then choose the best software is of key importance.

Choose a flexible self-storage management system

Your self-storage businesses will go through constant development which is impossible without making necessary customizations in the way you run your business. Hence, it is really significant to choose a flexible self-storage management system that adapts to your changes in policies to follow and support your business as it expands. Otherwise, you will really risk the smooth running of your business as your software fails to adapt to your business changes.

Get clarity about software terms

If you don’t understand the terms and conditions, you will have a tough time making an informed decision about which self-storage management software system is best for your business. For example, you need to understand PC-based software, web-based, and web-enabled software programs.

PC-based software is a web-enabled software system that can be installed directly on a computer system and doesn’t need to be connected to another computer. Whereas, web-based software is software on-demand system that requires an ongoing fee instead of a software license purchase. Web-enabled or PC-based software run in all Windows operating system environments.

Buy software that interface with other software systems you use

Most businesses select software systems without realizing it will not interface with other business systems. If you don’t choose a software system that doesn’t interface with other software systems, you use it. For example, payment integration systems, access control, electronic payment processing, etc. A mistake like this will prevent your self-storage software from following the growth and development of your business.

No flexible payment option

When you run a self-storage business, you must make sure you offer convenient payment options to your customers that will result in timely financial transactions and great customer relationships.

The software you choose must allow customers to make payments on your business website through electronic check processing or automatic credit card processing. The more options you offer to your customers; the fewer excuses your customers will have for missing a payment. This will also help in retaining your customers.

Choosing the wrong software solution

When you are investing your time and money into choosing the right self-storage management software, you need to ensure that you are making the right decision. Build a strong relationship with the solution providers, to pave your path to success. A good software system along with the relationship with knowledgeable, experienced, and helpful solution providers will ensure your long term business success.

Coming to an End!

The Self-storage software offers a number of benefits, but ultimately it’s up to the self-storage business owners to determine what’s appropriate for their business. Unique business requirements, budget, and a number of other factors play a significant role in your key decision. If you are choosing to invest in the self-storage management system, it is important to remain up-to-date about new technologies so you can operate your self-storage business and serve your customers in the best way possible.