What is co-working space management software?

What is co-working space management software?

As more and more people work remotely, co-working spaces are becoming increasingly popular. A co-working space is a shared office space that provides a flexible and cost-effective alternative to traditional office space. In recent years, the demand for co-working spaces has grown rapidly, and with it, the need for effective co-working space management software. 

Co-working space management software is designed to help co-working space operators manage their space more efficiently. In this blog, we will discuss what co-working space management software is, its features and benefits, and how it can help co-working space operators manage their space more effectively. 

What is Co-Working Space Management Software? 

Co-working space management software is a tool that helps co-working space operators manage their space more efficiently. It is a software platform that is designed to automate and streamline many of the day-to-day operations that come with running a co-working space. 

This software is typically cloud-based, which means that it can be accessed from anywhere with an internet connection. It provides co-working space operators with a centralized platform to manage their operations, including member onboarding, billing, reservations, and communication. 

Features of Co-Working Space Management Software 

1. Member Onboarding 

One of the primary features of co-working space management software is member onboarding. This feature allows co-working space operators to easily onboard new members to their space. This process typically includes member registration, contract signing, and payment processing. 

Co-working space management software allows for easy online registration and contract signing, which can be done from anywhere with an internet connection. It also automates payment processing, which eliminates the need for manual invoicing and payment collection. 

  2. Space Reservation 

Another important feature of co-working space management software is space reservation. This feature allows members to reserve space in the co-working space, whether it be a desk, meeting room, or event space. It also allows co-working space operators to manage their space availability, pricing, and scheduling. 

This feature is typically integrated with the member onboarding process, allowing new members to reserve space as part of their registration process. It also provides members with a user-friendly interface to view availability and make reservations. 

  3. Billing and Invoicing 

Co-working space management software also includes billing and invoicing features. This feature automates the billing process, eliminating the need for manual invoicing and payment collection. It also allows co-working space operators to easily track payments and generate financial reports. 

Billing and invoicing features can be customized to suit the specific needs of each co-working space. For example, some co-working spaces may require members to pay for their space on a monthly basis, while others may require weekly or daily payments. 

  4. Communication 

Effective communication is critical for the success of any co-working space. Co-working space management software includes communication features that allow co-working space operators to communicate with their members easily. This feature typically includes email and chat functionality, as well as the ability to send notifications and updates. 

Communication features also enable members to communicate with each other, which can foster a sense of community and collaboration within the co-working space. 

Benefits of Co-Working Space Management Software 

   1. Increased Efficiency 

Co-working space management software can help co-working space operators increase their efficiency by automating many of the day-to-day operations of their space. This frees up time and resources, allowing operators to focus on more strategic tasks such as business development and member engagement. 

   2. Improved Member Experience 

Co-working space management software can also improve the member experience. The software provides members with a user-friendly interface to manage their reservations, payments, and communication. It also allows co-working space operators to provide a more personalized experience to their members, which can increase member satisfaction and retention. 

   3. Increased Revenue 

Co-working space management software can help co-working space operators increase their revenue by simplifying the billing and invoicing process. The software automates payment collection, which eliminates the need for manual invoicing and payment processing. This results in faster payments and fewer errors, which can improve cash flow and increase revenue. 

   4. Data Analysis 

Co-working space management software can provide co-working space operators with valuable data analysis. The software generates reports on key metrics such as occupancy rates, revenue, and member satisfaction. This data can be used to make informed decisions about pricing, marketing, and overall business strategy. 

   5. Scalability 

Co-working space management software is designed to be scalable, which means it can grow and adapt as the co-working space grows. The software can easily accommodate new members, new space, and new locations. This means that co-working space operators can focus on growing their business, knowing that their software platform can handle their needs. 


Co-working space management software is an essential tool for co-working space operators. It automates many of the day-to-day operations of running a co-working space, freeing up time and resources for more strategic tasks. It also provides a user-friendly interface for members, which can improve the member experience and increase retention. With the many benefits of co-working space management software, it’s no wonder that it has become a must-have tool for co-working space operators. 


5 Best Self Storage Software in USA for 2023

5 Best Self Storage Software in USA for 2023

Self-storage facilities are becoming increasingly popular, and with it, the need for efficient self-storage software. The right software can help businesses manage inventory, customer data, and payments with ease. In this blog, we will be discussing the 5 best self-storage software in the USA.  


storEDGE offers a comprehensive suite of self-storage management tools, including online rentals, tenant communication, and payment processing. It also features an intuitive user interface and customizable reporting options.  


SiteLink is a cloud-based management system that offers a wide range of features, such as real-time unit availability, customer relationship management, and automated billing. It also provides access to a network of third-party integrations.  

Easy Storage Solutions 

Easy Storage Solutions offers a user-friendly platform that simplifies tasks like move-ins, payments, and reservations. Its features include online rentals, customizable lease agreements, and automated billing and payment reminders.  


QuikStor is a user-friendly software designed specifically for the self-storage industry. It offers a range of features, including tenant management, facility mapping, and reporting. It also provides users with access to support and training resources.  


storMan is a comprehensive software suite that offers a range of tools for managing self-storage facilities. Its features include online reservations, move-ins and move-outs, and payment processing. It also offers customization options to fit the unique needs of each business.5 Best Self Storage Software in USA for 2023

5 Best Self Storage Software in USA for 2023

Understanding The Mini Storage Management Software

Mini storage is a business that offers storage space to people and businesses to store their moving or stationary goods that includes seasonal items, cars, motorcycles, sports equipment, garage, business tools, etc.  

Shifting these business activities of mini storage management through the web or mobile applications is called mini storage management software. 

  • Unit storage 
  • Boat and RV storage 
  • Container storage 
  • Garage storage 
  • Co-working spaces 
  • Vault storage 
  • Warehouse Storage 
  • Box storage 

Key Features of the mini storage management software 

Storage unit availability: A feature to know the availability of storage spaces and every detail about it like dimensions, location, price, condition and many more 

Sitemap: Efficient sitemap for users in the management software to screen the status and condition of the storage space and stored goods 

Easy move-in and move-out: Management software is built with adequate functions like filter, search, request forms, and storage space details to enable the users to do easy move-in and move-out process 

Friendly support: A dedicated customer portal to govern user queries and worries 24/7 

Invoice and payments: A simple feature to help admins with easy rollout of invoice and payments 

Online payments: Convenient and different online payment options for users to pay rent easily from wherever they are 

Benefits of mini storage management software 

Transforming the mini storage business activities with the management software brings a lot of benefits to the business and they are listed below. 

  • Automation and fastening the manual tasks 
  • Easy way to monitor the business performance 
  • Facilitating digital and on-time payment without any backlogs 
  • Access to the service from anywhere in the world 
  • Insights about the business to improve the untouched areas 

These are the aspect and features of Mini storage management software. And such proficient software built with the above-dedicated features is offered by RentCubo at an affordable cost. So, utilize that to improve your business in different dimensions and get succeed. Understanding The Mini Storage Management Software

5 Best Self Storage Software in USA for 2023

5 Ways Technology Can Help Your Self-Storage Business

A Self-storage business is an industry that rents a space to store something like boxes, decors, seasonal items, furniture, books, electronics, raw food items, and many more on a short-term basis. Generally, on a month-to-month basis.

When doing this business on a large scale, it is important for the business to re-imagine its business activities with the recent technology to grow more and reach extensive audiences. In that regard, there are many ways the self-storage business can integrate technology into their business. But the most important and unique 5 technologies are explained here. 

Automated Marketing: Marketing Automation is essential when the business wants to grow out of its location and offer its service to global people. Through automated marketing, you can reach people out of your boundary with frequent e-mails, newsletters, offers, and targeted ads. It may cost you a little, but you will get assured and improved results 

Self-storage management website: A website to help your customers with easy booking, and online payments. It will also help yourself in automating the invoice and billing process 

GPS tracking: GPS tracking is indispensable technology to uplift your self-storage business as it gives the live tracking and status of space and the goods stored in it to the renters. So that they can be assured that their products are safe without visiting them directly 

Climatic control: Integrating climate control in the renting space will keep the renters informed about the temperature and other conditions of their goods. So, they can maintain adequate temperatures to keep their goods safe and prevent them from spoiling 

Strict Access control: A well-built security mechanism that strictly allows only the person with authenticity to access and make changes in the space. 

These are the 5 technology that can help your self-storage business to grow out of bound and get high returns. Try to integrate it with your business and stay ahead of the learning curve.

5 Ways Technology Can Help Your Self-Storage Business

Unconventional Marketing Tips For Equipment Rental Companies

Unconventional Marketing Tips For Equipment Rental Companies

Equipment rental companies are often known as rental yards or rental centers. It lends out equipment and supplies to consumers in several industries, such as construction, landscaping, and event organizing.
These companies typically maintain a large inventory of equipment, ranging from small hand tools to heavy machinery, and a wide range of products are available for rental on a daily, weekly, or monthly basis.

One of the main advantages of renting equipment is that it allows customers to have access to a wide variety of tools and machinery without the need for a large capital investment. 

It is particularly beneficial for small businesses and contractors who may not have the financial resources to purchase the equipment outright. 

Additionally, renting equipment can also be a cost-effective solution for customers who only need a specific tool or piece of machinery for a short period.

Some industries that commonly use equipment rental services include construction, events, industrial, oil and gas, etc. While there are small, independent rental companies, large, global companies also exist.

Overall, equipment rental companies play a vital role in supporting a range of industries by providing access to the tools and equipment necessary to complete various projects and tasks.

Different types of equipment rental companies

Equipment rental companies come in all shapes and sizes, each catering to the specific needs of their customers. From small local operators to large national chains, these companies offer a wide range of equipment for rent, including tools, machinery, and heavy equipment.

Equipment rental company specializing in construction and industrial equipment.

These companies typically offer a wide selection of heavy machineries, such as bulldozers, backhoes, and cranes, as well as smaller tools like jackhammers, concrete saws, and generators. They are often used by construction companies, builders, and contractors for large-scale projects.

Equipment rental companies focus on party and event rentals.

These companies provide equipment for weddings, parties, and other special events as tents, tables, chairs, and lighting. 

These types of rentals often serve customers, organizing a one-time event and not looking to purchase the equipment for their own. Rental companies specialized in providing high-end, specialty equipment. 

Equipment rental companies that focus on outdoor recreational activities 

It includes camping, fishing, and boating. These companies offer a wide range of equipment, such as camping gear, fishing rods, canoes and kayaks, and even RVs and boats.

Each of these different types of equipment rental companies offers a unique set of services and equipment to meet the needs of their customers, whether they are building a skyscraper or planning a backyard BBQ.

Marketing tips for equipment rental companies

Research the market.

Any business plan should be based on reliable facts. Concrete data will provide your company with a robust online base.

Market research is a necessary stage. To build a niche in the online world, whether you’re a startup or an established company, you must first examine the market and your rivals. Here are some suggestions.

  • Determine your target market.

Find out how to approach the potential clients to whom you want to market.

  • Investigate your competitors

Know your top competitors and what they’re doing properly and wrong.

  • Determine market gaps

You’ll have a better understanding of the equipment rental market and how you can fill it now that you know your customer and your competition.

Utilize social media

Use platforms like Facebook, Twitter, and Instagram to promote your equipment and services, as well as share industry news and tips.

Create a referral program

 Reward existing customers for referring new business to your company.

Budgeting and accounting

Accounting is an essential component of any organization, whether it is huge or small. You will never be able to stay afloat without a robust financial structure.

Although it may appear time-consuming at first, it is critical to iron out the details of your financial operations, such as invoicing, bookkeeping, cash flow tracking, and payment tracking.

Make sure you have a separate bank account for your business and your personal finances. Consider other financial systems, such as waivers, rental agreements, and penalties, while you’re at it.

Create a company blog

Building a website is a vital thing you can do to help your business take off. Your website serves as your online storefront. Having this internet presence provides numerous benefits to your brand, including the following.


Renters will always have access to critical information with a website, such as the type of equipment they have available, pricing, store location, operating hours, and more.


Posting high-quality material that provides value to your audience builds rapport, credibility, and consumer relationships.

Utilize email marketing

Create an email marketing campaign to notify customers of new equipment arrivals, and upcoming promotions, or simply reach out to them and ask for a business.

Provide excellent customer service

Respond promptly to customer inquiries and concerns, and go above and beyond to ensure their satisfaction with your equipment and services.


Optimize your website to improve its visibility on search engines like Google, so that potential customers can easily find your business when searching for equipment rental companies.

Use Google Ads or other paid search options

Use paid search advertising to reach people searching for equipment rental companies in your area.


In conclusion, equipment rental companies can benefit greatly from effective marketing strategies. 

These may include targeting specific industries or niches, emphasizing the convenience and cost-effectiveness of renting equipment, and utilizing digital marketing tools such as social media and search engine optimization. 

It is important to stay up-to-date with industry trends and developments to stay ahead of the competition. 

Overall, a comprehensive and well-executed marketing plan can help equipment rental companies increase visibility, attract new customers, and grow their business.

10 Important Self-Storage Trends to Watch For in 2020

10 Important Self-Storage Trends to Watch For in 2020

Self-storage is one of the trending things, which is growing day-by-day. The growth of the self-storage trend is creating new and unique opportunities for developers, operators, and investors. For example, the marketplace of the U.S. is continuing to be strong, with almost 10% of the population spending money on products.  

When it comes to the operation and growth of self-storage all over the world, there is a range of new trends coming into effect.

Interested to know about the self-storage trends? If yes, then here it is.

Smart Security

Security is one of the most important factors as there is an increase in the demand for self-storage units.

To stand out from the crowd, the operators must offer unique, innovative, and stunning offerings. As of now, the technology has developed a lot in terms of mobile phones, electronic locks, etc. All these have provided the tenants with more enhanced access.  

Smart devices allow remote access to monitoring activity and making payments over the apps more convenient. There have been advancements in features of smart security, which include authenticating access, allowing entries, and unlocking doors from a smart-phone that has made security features even more advantageous.

Though as of yet, some marketplace might not have enhanced security features. You, as an operator, can provide enhanced security options; and stand out from the crowd.


Kiosks are not a traditional mall but are interactive booths. With this, the users can control the process of self-storage from the initial stage to the end. This is one of the best options to plan their storage requirements 24/7.  

Self-storage kiosks consist of software, which has a direct link with the software database is used by the property managers. With this, the information as well as data can be transmitted without much effort.

Baby Boomers

The generation of baby boomers came into existence between 1946 and 1964. Thus, in the year 2020, the age of baby boomers will be somewhere between 60 to 64 years (average).

Now, you may think, what’s the need for baby boomers, right? If yes, then we must let you know that the requirement for storage will increase in this powerful generation. This is because many people are moving on to small apartments or condos and selling their family home. The population of baby boomers is one-third of the US population. Some of them are closer to their retirement, and they will continue to spend money on second homes and luxuries.

Thus, there will be rapid growth in the industry because of baby boomers.

Mobile Apps

In this current scenario, everything is possible with mobile apps, ranging from banking to fitness, to ordering food. Thus, managing self-storage apps is not a surprising element.  

Self-storage apps make the storage process an easy job, and as a result, it has received great value in the self-storage market. With these apps, you can search facilities, check your items, manage your contacts, etc. at the comfort of your home. Apart from this, these apps also help the users in communicating with the staff of the storage unit directly. This will help you to solve your doubts or queries without hassles.

Moreover, you can also create an access code to enter into the app for additional security.

Remote Monitoring

This is an amazing tool, as you can monitor things without leaving the comfort of your home. For example, a surveillance camera. Visualizing things in real-time is amazing and essential.  

As per the research, currently, more than 30 million surveillance cameras are installed all over the country. Many people are using these cameras to check who is standing outside their door, whether their packages are delivered safely to their home, etc.

This is what the remote monitoring system also does with the storage facilities. When it comes to storage units, the most common threats are temperature damage and theft.

A remote monitoring tool can help you monitor the internal temperature of your storage unit. Not only this but also will get alerts if any issue. Thus, this is the best tool for all the storage facility owner to enhance their storage facility services.

Automated Process

As of now, several things are becoming automated, which includes storage facilities as well. Storage facilities are making their entire process automated.

If you are a storage facility owner, then it would be good if you automate the entire process. This will help you save a lot of your precious money.

Artificial Intelligence

In every step of our life, artificial intelligence is making its unique way. This applies to a storage facility as well.

In the field of storage facilities, AI has shown its presence in the form of interactive robots. This has launched in Europe. The name of this robot is Keylo, a Kiosk, which helps the clients with the rental process. However, it different from the traditional kiosks.  

Stern Competition

Competition has become stern between the storage facility owners. They are struggling hard to stay up-to-date with the latest trends.

As of now, more storage companies are coming up, and that too with the newest technological trends. Thus, to succeed in your industry, you’ve to come up with remarkable and stunning ideas.  


Software is playing a vital role in the growth of almost every business. Similarly, self-storage management software is an asset for storage facility owners. With this software, the owners can monitor the activities of customers, trends, sales, etc.  

When it comes to software, the latest trend is a cloud-based one. It helps the owners in knowing all the current aspects of the business. This, in turn, makes the daily task an easy process, enhances customer experience, etc.  

Real Estate

In self-storage, real estate market trends have not shown any signs of going down. These companies have maintained a balanced position even during recessions.   

Investors are looking forward to buying new builds as these don’t require too much maintenance. They are also looking for the ones that are equipped with the latest features and technologies.  


Therefore, the self-storage industry is growing tremendously, and technologically advanced features are being added from time to time. If you would like to know more about self-storage and how to get started with a self-storage rental business, please feel free to reach out to us.