The freelance economy is growing day by day as the Millennials and Gen Z tenants are finding themselves in freelance work. It is indeed a promising sign to see an upsurge of startups and independent professionals.

These entrepreneurial minds need workspace – an office to be precise. However, with booming property prices, it is not easy to purchase or rent an office space. Especially, if they work alone or just start a small company, a majority of startups cannot afford office space.

This is where the concept of co-working spaces appeared.

A shared environment for professionals to meet, share ideas and work together. The creative freelancers and start-up owners can co-work in such spaces, while the space owner will take care of their logistical requirements.

The idea of co-working spaces is letting these solopreneurs and tiny companies share a workspace and get an office ecosystem at affordable rates.

According to coworking resources, an estimated 2,188 spaces were opened worldwide, out of which almost 1,000 were in the U.S. itself.

Before choosing the right software for you, know how to choose the right co-working management software. Plenty of digital Co-working space management tool is available in the market to transform your business experience. Let’s have a look at the top 10 tools coworkers and co-working spaces are using to maximize their productivity.


Cobot is a management software solution for co-working spaces and office hubs. The software was developed by a team to automate their daily tasks and run other things smoothly.

Key Features:

You can find all the relevant features in a simple and intuitive interface in one tool. For example, automated billing, invoicing, room booking, etc. Cobot is an easy way to manage the co-working space, register new members, review member data, and assign tariffs. You can also customize your colors and design to give your members a special look that can create a seamless brand experience for users.

Cobot provides an endless possibility by connecting it with all the apps you already use. For example, integrating with payment tools like Stripe, Gocardless, and PayPal, etc. It is multilingual and mobile-optimized software that supports spaces around the world. It also provides free support from small community hubs to large multi-location business centers.

The pricing of Cobot is €49/month up to 15 members, €109/month up to 40 members, €209/month up to 85 members, €399/month up to 180 members, and €789/month up to 425 members.


Nexudus is a complete co-working space management tool that includes multiple features. This tool is already being used in 100 countries.

Key Features:

The common features include membership management, automated billing, payments, events, newsletters, and email monitoring. This scheduling tool has a powerful CRM named as MRM (Member Relationship Management) that helps you to keep track of contacts and leads.

You can book meeting rooms and keep track of everything in the software. If you want to organize your own co-working events, you can manage the tickets directly. This is cool, right?

Nexudus also offers its own interface for integrations. It has already integrated with Ezeep and Stripe. These apps make it possible to customize the platform to individual needs.

The pricing for Nexudus is free up to 5 members, €15/month up to 10 members, €30/month up to 25 members, €45/month up to 40 members, €85/month up to 80 members, and €125/month up to 150 members.


RentCoWork is a well-known and flexible co-working management software that has a seamless platform for co-working, shared, and flexible office space management.

Key Features:

The key features range from customer relationship management (CRM), membership management, space management, and contract management. The white-label app allows you to manage all administrative tasks with ease by allowing to focus on growing your business without a worry.

You can track your members, revenue, bookings and more to get real insights. The automated and tracking of your invoicing and payments make ease of use.


Optix is ​​a mobile co-working software best suited for the members of co-working spaces. Optix platform includes two tools: A white-label mobile app and a web platform for managers.

Key Features:

The intuitive interfaces allow your members to book desks and know the availability of meeting rooms in real-time. The features include: booking management, invoicing, member-to-member messaging, and support.  All the bills are generated automatically with a single click on the software. You can also interact with your community. It helps to create custom workflows by interacting with a variety of apps. It lets you connect all your necessary apps on one platform. For example, you can integrate your apps from Google Calendar to Zendesk.


Zapfloor is a management software for business centers and flexible workspaces. The features make your everyday life easier.

Key Features:

You’ll find all the essential data in the dashboard from utilizing your space to open invoices. Every information is generated automatically. You can book and manage the meeting rooms via this tool. In addition, you can integrate more apps through this tool like payment platforms Xeros, Stripe, and PapercutMF. This solution also offers a white-labeled solution to provide a consistent experience to the coworkers.

The pricing is available on request from the user.


Coworkify is a complete co-working office management software with simple and intuitive design.

Key Features:

It includes features like booking, invoicing, membership, sales, and marketing. This software doesn’t contain any unnecessary bells or whistles. Thus, making it for ease of use with a high-ranking quality.

You can try it for 30 days for free and $99 buys you managing up to 80 members. It charges the users by their size, not by the number of features. Therefore, it is getting an overwhelming response in the market.


Kube is a new and highly reviewed co-working space management tool that provides many additional features.

Key Features:

Kube provides a self-contained solution for co-working space occupiers. For example, Apart from CRM and Billing, it has features for door access, Wi-Fi, network control solutions, and easy member management. It also has an integrated marketplace that helps in filling your desks and rooms. A separate booking calendar helps simplifies the management of rooms & co.

Kube offers both hardware and software support to the tenants. It also offers an open API enables the integration of different payment platforms and financial applications.

The pricing for Kube would be available on request from the customer.


Habu is a co-working management software that has users in more than 25 countries.

Key Features:

This platform focuses on major areas of features like the member management, space management, and automation of invoice. Habu offers integration with payment platforms like Stripe and Adyen. You can also integrate with an accounting software ‘Xero’ in a few minutes.

The pricing for Habu is €1 per member and €20 per location/month.


Coherent is a co-working management software that solves the common problems occur in co-working spaces like managing the availability and collecting payments.

Key Features:

It is a robust system that makes sure the availability is accurately tracked and up-to-date. It takes care of all aspects of workspace admin empowers your community.

The features include independent host, member dashboards, lead management, analytics, access control, and integrations with your favorite products. You can access all your workspaces from a single interface and manage bookings, memberships, member data, invoices, and more from a single dashboard.

Coherent charge just 1% and additional VAT on your monthly invoices with unlimited workplaces and unlimited members.


FreshBooks helps businesses get paid by their clients with ease. The key motive of this tool is to make sure to so as little of paperwork as possible.

Key Features:

The tool works with different payment providers. It also allows freelancers and startups to spend less time dealing with paperwork. In a shorter period of time, users can automate various tasks including billing, organizing expenses, and tracking customers. These smooth-looking features make it easy to create professional things. You can manage your projects and base your billing on an hourly rate. You can also monitor how many hours your team members spend on each project, also share files and discuss the project with them.

The pricing is $10 per month for 50 billable clients, 20$ per month for 500 billable clients, and custom pricing if the number exceeds 500 clients.

Wrapping up:

We hope this guide has helped you with all the necessary features for different co-working space management tool. We have also summarized the features and pricing in the article. You can find the right software according to your requirements.